BOOKING PROCEDURES AND PAYMENT INFORMATION

​​​​​​Applications for Support and/or Exhibition must be made in writing with the booking form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organizer will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS

Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to ensure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT TERMS & METHODS

60% upon receipt of the Sponsorship agreement and first invoice
40% by October 8th, 2018

All payments must be received before the start date of the Conference. Should the Exhibitor fail to complete payments prior to the commencement of the Conference, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 
Option 1: Payment by check ($). 
Please make checks payable to: 
Kenes International Organizers of Conferences Ltd - WCITD 2019- New York

Option 2: Payment by Bank Transfer ($). 
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd - - WCITD 2019New York
Bank Account
Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland.
Account number and details 
TBA in invoice 
All bank charges are the responsibility of the payer.

​CANCELLATION / MODIFICATION POLICY

Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Noa Freilich Pollack at: nfreilich@kenes.com. 

The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before August 8th , 2018 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between August 9th 2018 and December 8th, 2018,  inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from December 9th, 2018 onwards.